Document Controller

Manage, maintain and track all internal and external project documentation — transmittals, submittals, RFIs and the master document register — and administer the Electronic Document Management System. Strong Excel and EDMS experience required.

Document Control Full time Al Jubail / Project Site 2 – 5 years

About the Role

We are looking for an experienced and highly organized Document Controller to manage, maintain and track all internal and external project documentation. The ideal candidate will ensure that all incoming and outgoing documentation complies with company standards, quality procedures and project submission guidelines.

You will be responsible for administering the Electronic Document Management System (EDMS), handling technical transmittals, maintaining master document registers (MDR), and supporting project teams with accurate archiving and retrieval.

Key Responsibilities

Document management and control — receive, verify, log and track all incoming and outgoing project drawings, submittals, specifications, correspondence and technical documents
Maintain and continuously update the Master Document Register (MDR) to ensure accurate version control and document history tracking
Issue official transmittals, Requests for Information (RFIs), material submittals and inspection requests to clients, contractors and internal teams
Systems and quality compliance — manage data entry, uploading and workflow approvals within the company's EDMS (Aconex, Primavera Submittal Web, SharePoint or internal portals)
Enforce strict quality control standards on all incoming and outgoing documents — naming conventions, document numbering, revision levels and formal signatures
Identify and isolate obsolete or superseded documents to prevent unauthorized use on active projects
Archiving and audit support — organize and preserve physical and electronic files according to project-specific folder structures and retention policies
Conduct periodic document audits to ensure all project records are complete, up to date and audit-ready
Support project closeout by compiling final handovers, as-built documentation and operations and maintenance manuals

Required Qualifications

Education: high school diploma / secondary education, associate degree or equivalent work experience — a formal university degree is not strictly required provided you have strong document control experience
Experience: minimum 2 to 5 years of hands-on document control experience in construction, engineering, oil and gas, or a large corporate environment
Advanced proficiency in MS Excel (lookups, tracking sheets, logs) and the wider MS Office suite
Hands-on experience operating an Electronic Document Management System (EDMS) and cloud portal management
Familiarity with document control numbering standards, versioning rules and transmittal processes
Fluent English, written and verbal — mandatory for handling technical documents and transmittals

Preferred / Desirable

Arabic fluency is an added advantage
Experience on Aramco, SABIC or major EPC contractor projects
Exposure to project closeout and as-built documentation packages

Skills & Competencies

Exceptional attention to detail and zero tolerance for filing errors
Strong organizational and multi-tasking skills under tight project deadlines
Excellent communication skills for liaising with project managers, engineers and sub-contractors
Disciplined about following a procedure exactly, every time