Office Admin/Administrative Assistant
Run the day-to-day operation of the office — reception, correspondence, filing, client and personnel records, office supplies and coordination between the contracting, training and accounts teams. Strong organisation, good spoken and written English and Arabic, and confident use of Microsoft Office required.
About the Role
We are seeking a detail-oriented, organized and proactive Female Office Admin / Administrative Assistant to join our team. The successful candidate will oversee day-to-day office operations, handle administrative workflows, coordinate front-desk activities, and support various departments with documentation and reporting.
Whether you are an experienced administrative professional or a motivated fresh graduate looking to build a career in office management, we encourage you to apply.
Key Responsibilities
- Office operations and reception — manage daily front-desk operations, welcoming visitors, clients and official guests with professional etiquette
- Direct incoming phone calls, emails and official inquiries to the appropriate department heads
- Maintain a clean, organized and fully equipped office space and meeting rooms
- Documentation and archiving — prepare, format and organize official letters, reports, memos and internal communication
- Maintain physical and digital filing systems in compliance with company documentation standards
- Assist in managing incoming and outgoing correspondence and logistics tracking
- Administrative and executive support — schedule meetings, manage calendar appointments and prepare meeting agendas and minutes
- Coordinate business travel arrangements, hotel bookings and transportation requirements where needed
- Manage office supplies inventory and stationery, and place orders as required
- Government and compliance coordination — support the HR and Operations teams with administrative filing related to employee records and company compliance
- Assist in organizing internal company events, training sessions and workshops
Required Qualifications
- Education: High school diploma / secondary education or equivalent — no formal university degree or specific diploma required
- Experience: 0 to 3 years of administrative experience — fresh graduates with strong organizational skills are highly encouraged to apply
- Fluent English, written and verbal — mandatory
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and standard office software tools
Preferred / Desirable
- Arabic language proficiency is a strong advantage
- Previous experience in a contracting, industrial or engineering environment
Skills & Competencies
- Strong organizational and time-management abilities
- High level of attention to detail and accuracy
- Professional communication skills and phone etiquette
- Able to work independently as well as part of a team
What We Offer
- Employment type: full-time
- Work location: on-site, Saudi Arabia
- Competitive salary package based on interview
- Medical insurance
- Food, Transportation, Accomodation
- End-of-service benefits in accordance with Saudi Labor Law
If this sounds like you, apply below. The form takes about ten minutes and you will need your CV to hand.
This position has been filled
All slots for Office Admin/Administrative Assistant have been taken and we are no longer accepting applications for this vacancy. Thank you to everyone who applied.
We take on new people regularly — please look at our other openings, or send us your CV and we will keep it on file for the next suitable role.
